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Fiona + Christian Tasks:

• Assemble invitations — Due 8/29/26

• Mail Invitations — Due 9/19/26

Note: Recommended RSVP date is 6 weeks prior to the wedding (10/31/26).

• Determine whether you will serve or save the top tier — Due 10/31/26

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 10/31/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 10/31/26

• Purchase the following items, as needed:

• Table Numbers

• Seating Chart

• Misc Signage (Welcome Sign, bar signs, guest book signs)

• Guest Book

• Card box

• Toasting flutes

• Favors and packaging

• Welcome bags + supplies

• Cake Knife (or ask caterer if they have one)

Create a photo shot list for any group and family photos & send to Alexis — Due 11/14/26

Finalize songs list for ceremony & reception moments & send to Alexis — Due 11/14/26

• Processional

• Recessional

• Wedding Party Introductions (Reception)

• Newlywed Introduction (Reception)

• Cake Cutting

• First Dance

• Parent/Special People Dances

• Last Dance

Complete BURST Docs — Due 11/14/26

• Decor Agreement

• Decor Instructions

• Final Stages

• WWYD

• Wedding Day Surprises
  Note: Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package (2 total including Planner). In 10 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 11/14/26

• Purchase gifts for parents to thank them for their support — Due 11/14/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 11/14/26

• Follow up with guests who have not RSVP’d — Due 11/21/26

• Finalize Day of Stationery — Due 11/28/26

• Finalize Seating Chart + send to Alexis — Due 11/28/26

• Send final guest count to Alexis — Due 11/28/26

• Decide what to do with centerpieces at the end of the reception & communicate with Alexis — Due 11/28/26

• Assign a designated person to take home any left over cake at the end of the night — Due 11/28/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 11/28/26

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 11/28/26

• Approve finalized timeline — Due 12/2/26

Payments Due:

Alexis Tasks:

• Confirm rehearsal time with venue — Due 10/31/26

• Send updated timeline with revisions from walk through — Due 11/6/26

• Send drafted floor plan to Fiona + Christian for approval — Due 11/6/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 11/14/26

• Send estimate counts to Florist — Due 11/14/26

• Send song list to DJ, once received from Fiona + Christian — Due 11/21/26

• Send photo list to photographer, once received from Fiona + Christian — Due 11/21/26

• Send finalized timeline & floor plan to Fiona + Christian for approval — Due 11/28/26

• Send final guest count to baker — Due 12/2/26

• Send final guest count to caterer — Due 12/2/26

• Send final counts to florist — Due 12/2/26

• Send vendor meal count to caterer — Due 12/2/26

• Send finalized timeline & floor plan to all vendors — Due 12/5/26

• Create set up timeline for BURST assistants — Due 12/5/26

• Assign assistant roles & start times/end times — Due 12/5/26

• Present BURST Plan at Team Meeting — 12/8/26

• Host final wrap call w/ Fiona + Christian — Due 12/8/26